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To share one thing you monitor in a spreadsheet, like firm funds, membership data, or a staff roster, you should utilize a PDF as a substitute of a spreadsheet. We are going to present you a few methods to transform Google Sheets to PDF.

Relying on how you intend to share the file, you may merely obtain, save, and ship it nonetheless you want. Alternatively, you may submit a hyperlink to the file in your web site for others to view the PDF sheet. That is particularly helpful if you happen to plan to make updates to the PDF sooner or later.

Obtain Google Sheets in PDF

For those who plan to ship the PDF file through e mail, textual content or chat app, you may simply obtain it as a PDF.

RELATED: The way to create a PDF from a Google Docs doc

Go to Google Sheets, open the workbook, and do one of many following:

  • To transform particular cells, choose them.
  • To transform a sure spreadsheet, activate it by opening that spreadsheet.
  • To transform your complete workbook, you do not have to pick out something, simply go to the subsequent step.

Go to File > Obtain and choose “PDF” from the pop-up menu.

PDF in Google Sheets download menu

On the high proper, use the Export dropdown menu to select from the present sheet, your complete workbook, or chosen cells. Then regulate the paper dimension and web page orientation to your choice.

Export options for PDF download

You may then scale to suit the width, peak, or web page and make the margins slender or vast as wanted.

Scale and margin settings for a PDF download

You may then use the Formatting and Headers & Footers sections on the backside of the sidebar. For formatting, you may verify choices to indicate or cover gridlines and notes and regulate alignment.

Format options for PDF download

For headers and footers, you may verify choices to incorporate web page numbers, the identify of the sheet or workbook, and the present date and time. You may as well click on “Edit Customized Fields” to view or add these choices. Lastly, verify the bins if you wish to repeat the frozen rows or columns in your sheet.

Header and footer options for PDF download

Whenever you’re finished, click on “Export” on the highest proper. The file will obtain and seem in your default obtain location.

PDF Download Preview and Export Button

Publish a hyperlink to the PDF

When you have an internet site the place you wish to share your spreadsheet or workbook as a PDF for others to view, that is another choice.

RELATED: The way to share a Google Docs, Sheets, or Slides file as an online web page

Select File > Share and select “Publish to the online” from the pop-up menu.

Publish to the web in the Google Sheets Share menu

When the submit field opens, affirm that you just’re on the Hyperlink tab. Click on the Complete Doc dropdown if you wish to convert a particular sheet as a substitute of your complete workbook and choose it.

Dropdown to choose the sheet or the whole book

Then click on the Internet Web page drop-down menu and choose “PDF Doc (.pdf)”.

PDF in the list of file formats

Optionally, you may broaden the Settings and revealed content material part and verify the choice to mechanically republish while you make modifications to the sheet or workbook.

Automatically republish changes checkbox checked

Choose “Publish” or “Begin Publishing” and ensure by clicking “OK”.

Confirmation to publish the PDF

You may then choose and duplicate the URL, add it to a Gmail message, or share it on Fb or Twitter.

Copy or share link options

For those who determine to unpublish the file later, return to File > Share > Publish to Internet. Develop the Settings and revealed content material part and select “Cease publishing.” Then affirm with “OK” within the pop-up field.

Stop posting button

Making a PDF out of your spreadsheet or workbook is an effective way to share Google Sheets information with others. For those who use Microsoft Excel along with Google Sheets, try methods to save an Excel sheet as a PDF too.


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How to Convert Google Sheets to PDF

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