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To export a variety of cells as a PDF, first choose the vary with the cursor or keyboard shortcuts. Choose File > Export > Create PDF/XPS Doc. On Home windows, click on the “Choices” button and select “Choice” or “Entire Ebook” below “Publish What.” On a Mac, these choices are displayed on the backside of the Save dialog.
If you wish to share Excel information with out sharing the Excel file, you may export a number of cells or your entire workbook as a PDF. The result’s a brilliant helpful doc which you can share in any method you want.
Export a variety of cells from Excel as PDF on Home windows
When you have a selected vary of cells that you simply wish to export to a PDF, you are able to do it in only a few steps.
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Choose the cells you wish to export. You are able to do this by dragging the cursor throughout adjoining cells or by holding down the Ctrl key whereas choosing non-adjacent cells.
Be aware that when you select non-adjacent cells, they might show on separate pages within the PDF doc.
Go to the File tab and choose “Export” on the left facet. On the proper, choose “Create PDF/XPS Doc” and click on the Create PDF/XPS button.
When the Publish as PDF or XPS window opens, select a location to save lots of the file. Optionally modify the file identify and make sure that PDF is chosen within the Save as sort dropdown field. Then choose “Choices”.
Within the Choices window, select “Choice” within the Put up what part. Click on “OK” within the Choices window after which click on “Publish” within the Publish as PDF or XPS window.
Navigate to the situation the place you saved the PDF to entry the file.
Export an Excel workbook as a PDF on Home windows
You could wish to export your entire workbook as a PDF file. You are able to do this by following the identical fundamental steps as above for exporting a variety of cells.
Earlier than you start, notice that you simply will not have the choice to pick web page breaks forward of time. By default, sheets with a whole lot of information are moved to the opposite pages. If you’d like one sheet per web page, check out our tutorial to insert web page breaks in Excel first.
RELATED: Find out how to insert, edit or delete web page breaks in Microsoft Excel
While you’re able to export your Excel workbook, go to the File tab and choose “Export” on the left. On the proper, choose “Create PDF/XPS Doc” and click on the Create PDF/XPS button.
Select a file location, optionally modify the file identify, and make sure that PDF is chosen within the Save as sort drop-down field. Then choose “Choices”.
Below Publish What, select “Total Workbook”. To disregard any print space you might have arrange within the workbook, make sure you examine that field in the identical part. You’ll be able to then use the web page vary and different areas and choices as wanted.
Click on “OK” within the Choices window and “Publish” within the Publish as PDF or XPS window. Then go to the situation the place you saved the PDF file to open it.
Save Excel to a PDF on Mac
Identical to on Home windows, you may convert a number of cells or a workbook to a PDF on Mac. The steps are barely completely different than above.
While you open the workbook, select a sheet and choose cells if you wish to export a variety of cells. To save lots of your entire workbook as a PDF, simply open it.
Choose File > Save As on the menu bar. When the window seems, select a location and optionally modify the file identify. Then choose “PDF” from the File Format drop-down field.
To export the vary of cells, select “Choice”, which shows the chosen cells so that you can verify. To export your entire workbook, choose “Workbook”.
Choose “Save” when completed, after which navigate to your chosen location to entry the PDF.
Whether or not you wish to share a part of your Excel sheet or again up a particular model of a workbook, exporting it to a PDF file is a strong choice.
For extra data, see the best way to insert a PDF into Excel or the best way to import information from a PDF into your workbook.
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How to Export a Cell Range or Excel Workbook as a PDF